Restaurant Award flexibility during coronavirus

Published on 31 March 2020 | Updated 30 July 2020

Extension of temporary Restaurant Award flexibility

The Fair Work Commission has extended and changed the temporary Schedule I in the Restaurant Award.

The updated Schedule applies from 1 July until 27 September 2020 and includes changes:

  • conditions for directions to change an employee's hours of work
  • adding extra safeguards around requests to take annual leave
  • removing the close down provisions.
  • We've updated this page to reflect these changes.

On 31 March 2020, the Fair Work Commission (the Commission) made a determination external-icon.png varying the Restaurant Award.

The determination inserted a temporary new Schedule I from an employee’s first full pay period on or after 31 March 2020. Schedule I added extra flexibility to help employers and employees during the impact of coronavirus. It was initially due to stop operating on 30 June 2020.

On 29 June 2020 the Commission made a new determination external-icon.png that extended and changed parts of Schedule I, including who it applies to. The updated Schedule I applies from the first full pay period on or after 1 July 2020 until 27 September 2020.

Find out about:

The Commission can continue to extend Schedule I, if an application is made by an interested party. We'll update our information if that happens.

Who does it apply to?

The new Schedule I applies to some employers and employees covered by the Restaurant Award. Use Find my award if you’re not sure which award applies to you.

From the first full pay period on or after 1 July 2020, Schedule I no longer applies to employees and their employers in the JobKeeper scheme. Instead, these employers can use the temporary Fair Work Act JobKeeper provisions to manage their workforce more flexibly.

For information about the JobKeeper scheme and the Fair Work Act JobKeeper provisions, see JobKeeper wage subsidy scheme.

Extended parts of Schedule I that apply until 27 September 2020

Requirements of a direction under Schedule I

From the first full pay period on or after 1 July 2020, if an employer gives a direction under Schedule I, they have to tell the employee in writing that the employer agrees to the Commission arbitrating any disputes about that direction.

Any direction given under Schedule I stops applying at the earlier date of either:

  • when the employer withdraws, revokes or replaces the direction, or
  • on 27 September 2020.

Change in employee duties

While Schedule I applies, employers can direct their employees to perform any tasks that they have the skill and competency for, even if those tasks aren’t in the employee’s usual classification or normal work. The tasks have to be safe and the employee needs to have all the appropriate licences and qualifications to perform the tasks.

When an employee performs duties of a higher classification than their normal classification for less than 2 hours in a day, the employer needs to pay them at the higher classification rate for the hours they perform the duties. If the employee performs duties of a higher classification for 2 hours or more in a day, the employer needs to pay them at the higher classification rate for the whole day.

Employees who perform tasks of a classification lower than their usual classification are still paid at their usual pay rate.

Example: Employee directed to do tasks at a higher level

Lindsay works part-time at a local toastie and coffee bar as a food and beverage attendant grade 1. With social distancing rules in place because of coronavirus, Lindsay's employer has had to cancel several casual employees’ shifts due to a drop in trade.

Lindsay's employer has asked Lindsay to pick up some of the extra work, including making the coffees.

Lindsay is happy to do this having recently completed a course to become a barista. Lindsay works as a barista for 3 hours a day.

Lindsay is paid as a food and beverage attendant grade 2 for their entire shift when they work as a barista.

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Hours of work for full-time and part-time employees

Employers can reduce their full-time or part-time employees' hours of work so that they work an average of:

  • between 22.8 and 38 ordinary hours each week for full-time employees
  • between 60% and 100% of their guaranteed hours per week, or over the roster cycle, for part-time employees.

From the first full pay period on or after 1 July 2020, an employer can only reduce a full-time or part-time employee’s hours if:

  • the direction is reasonable in all the circumstances
  • the direction is in writing
  • the employee can’t be usefully employed for their normal days or hours during the period of the direction because of business changes attributable to:
    • the coronavirus pandemic, or
    • government initiatives to slow the transmission of coronavirus.

If an employer wants to reduce a part-time or full-time employee's hours, they need to discuss the changes with them, making sure they:

  • follow the award’s consultation rules about changes to rosters or hours of work
  • provide as much notice as they can.

If an employee is a member of the United Workers Union, their employer also needs to let their union know this change is happening.

Leave entitlements while working reduced hours

An employee who is directed to work less hours still accrues annual leave, personal leave and any other leave based on their ordinary hours before Schedule I started.

If an employee with reduced hours takes annual leave or personal leave, they’re paid for their ordinary hours for the time they take leave (based on their hours before Schedule I started).

Example: Reduction of hours

Harrison runs a Chinese restaurant in a beach side town and employs 8 staff wunder the Restaurant Award.

Due to an enforceable government direction, Harrison’s restaurant has limited dine-in service and mainly sells takeaway food. This means he doesn't have enough work for all his staff and needs to reduce the hours of his full-time and part-time employees.

Some of Harrison’s employees are members of the United Workers Union. Harrison invites his employees and their United Workers Union organiser to an online meeting. During the meeting, they work through the award consultation clause, and Harrison listens to his employees' concerns about a reduction in their hours and how it will be managed. Harrison considers employees' and the Union's concerns, and then calls another meeting to explain that all full-time and part-time employees' hours will need to be reduced.

Harrison's employees will work 15% less hours per week until 31 August 2020, when they'll reassess the situation.

In July, one of Harrison's full-time employees who is working reduced hours gets sick and takes two weeks of paid sick leave while they're unwell. Harrison pays that employee for 38 hours each week while they're on sick leave because these were their ordinary hours before.

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Secondary employment, training or professional development while on reduced hours

From the first full pay period on or after 1 July 2020, if an employee is temporarily directed to work reduced hours, they can request to take up:

  • reasonable secondary employment
  • training, or
  • professional development.

Employers need to consider these requests, and can’t unreasonably refuse a request.

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Annual leave

Employers can request an employee to take their accrued annual leave under Schedule I, in some circumstances.

Employers can only make this request if:

  • it is reasonable in all the circumstances
  • the reasons for the request are attributable to the coronavirus pandemic or Government initiatives to slow the transmission of coronavirus
  • it is necessary to help the employer prevent or minimise the loss of employment
  • the request is in writing
  • they take into account their employee's personal situation
  • the employee will still have at least 2 weeks’ accrued annual leave left after taking the leave.

The employee has to consider the request and can’t unreasonably refuse it.

The annual leave has to start before 13 September 2020 but can end after that date.

Employers and employees can still agree for an employee to take annual leave at any other time.

To direct an employee to take annual leave (including unpaid leave in some circumstances), employers can use our Template letter for directing employees to take annual leave during the coronavirus outbreak (DOCX 79.6KB) (PDF 1MB).

Annual leave at half pay

Employees can also agree with their employer to take their annual leave at half pay, and double their time off work.

This means an employee gets payment for 1 week of annual leave (including annual leave loading if it applies) for every 2 weeks of annual leave they take.

An employee on leave at half pay accumulates annual leave and sick and carer’s leave as if they were on leave at full pay.

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Employees covered by an agreement

The changes to the Restaurant Award don’t apply to employees covered by an enterprise agreement.

Find out if your workplace is covered by an agreement on the Fair Work Commission website – Find an agreement external-icon.png .

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Schedule I provisions that don’t apply after 30 June 2020

The information below outlines the Schedule I provisions that applied between 31 March 2020 and 30 June 2020. This information is historical and no longer applies.

See Extended parts of Schedule I that apply until 27 September 2020 for information about which parts of Schedule I apply now.

Annual leave

Between 24 March 2020 and 30 June 2020, employers could direct an employee to take annual leave under Schedule I by:

  • giving their employees at least 24 hours notice
  • considering their employee's personal situation.

Close down of business

Between 31 March and 30 June 2020, if a business was closing down for a period, employers could direct their employees to take annual leave under Schedule I by giving them at least 1 week’s notice (or any shorter period of notice that was agreed).

If an employee didn’t have enough paid annual leave to cover the whole period, the employer could direct them to take unpaid leave for the remainder of the close down. The period of unpaid leave counted as service for entitlements under the:

  • Restaurant Award
  • National Employment Standards.

More information

Any dispute about the operation of Schedule I can be referred to the Commission. Go to Interpret or enforce an award - Disputes about how an award applies on the Fair Work Commission website for more information.

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